Meetings Assistant

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Job Code: 44014030
Last Updated: 2/15/2017
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Location: New York, New York
Category: Event Planner / Manager
Job Type: Direct Hire

Paladin is currently looking for Meetings Assistant with at least two years of experience in assisting in planning meetings/programs. This job would require assisting in planning, coordinating and implementation numerous programs. The candidate must be proficient in Microsoft programs, organized, diligent, and have outstanding communication skills. Our client hopes to find a candidate who is eager and capable of completing all tasks assigned, quickly and accurately.
-Prepare and administer budgets and forecasts for all programs, controls expenses and complies with budget
-Conduct site inspections for meetings and coordinate RFP’s
-Negotiate accommodations including hotels, catering, etc. for programs as assigned
-Prepare and look over contacts for signature and approval
-Work alongside program planning committees
-Assist program committees in planning topics and speakers for their programs
-Collaborate with supervisors to obtain on-site meeting support services i.e., decorations, security, personnel/temp personnel, etc.
-Work with supervisors to coordinate all necessary preparations for meeting i.e. signage, menus, etc.
-Coordinate preparation of sessions and manage on site activity
-Maintain accurate history of all meetings
-Organize and liaise with speakers through the entire process of engagement to follow-up after presentation
-Logistics planning including hotel, ground transfers for staff
-Assist in setting up webinars and create PowerPoint slides for webinar presentations
-Perform various administrative tasks
-Minimum of two years’ experience assisting in planning meetings/programs
-Prior experience coordinating speakers for meetings
-Outstanding organization and coordination skills
-Proficient in Microsoft Office Suite
-Ability to work on numerous projects at once
-Ability to initiate and follow-up on projects through completion while meeting firm deadlines
-Excellent focus on details and accuracy
-Available to travel up to 20%
-College degree
If you have an interest in the Meetings Assistant opportunity, please submit the following to
- Updated resume
- Salary Requirement

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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